The Asset Handling Sets your workgroup users use have to be configured for Vault. Asset Handling Sets are important for Vault in the various aspects:

For cataloging they are important as the user must use Asset Handling Sets with the Asset Storage module Cumulus Vault activated for cataloging assets to be placed under Vault’s control. And Asset Handling Sets are very important for cataloging if you have set a catalog to let each user decide whether the assets they’re cataloging should be placed under Vault’s control or not. The user decides this by selecting an Asset Handling Set. If the user employs an Asset Handling Set with the Copy to Central Asset Location option and the Asset Storage module Cumulus Vault activated for cataloging, the cataloged assets are placed under Vault’s control.

For asset access they are important, as the user must use Asset Handling Sets with the Asset Storage module Cumulus Vault activated for accessing assets that are stored in Vault.

For asset version handling they are important, as they include the Vault settings for version handling. Since Vault controlled assets may exist in multiple versions, you may have to make a choice between the different versions available when you preview, mail, and copy assets controlled by Vault. Cumulus makes it easy for you to make this choice. It even enables you to pre-set your decision to best suit the way you work. This setup is defined in an Asset Handling Set. By selecting an Asset Handling Set, the user decides on the way of asset version handling.

See the help system of the Cumulus application for information on how to set up Asset Handling Sets in general. The Vault chapter of the Cumulus application help system provides information on how to set up Asset Handling Sets for asset version handling.

With Vault we recommend you to have your Cumulus users using shared Asset Handling Sets only. As these Asset Handling Sets can be centrally administered. You can also restrict the users’ access to certain Asset Handling Sets only. However, whichever way you choose, make sure that at least the Asset Handling Sets selected in the User Settings of your users have the Cumulus Vault module activated.

If you ever decide that you want to change the Vault Server for this catalog, you can return to the Catalog Settings and click Browse to specify a new computer. However, then you have to redirect the assets. Cumulus provides a special utility for redirecting Vault assets. For information on this utility, see “Redirecting Asset References” .