Asset references contain information on the server the assets are stored on; e.g. IP address and/or server name. Therefore they have to be updated when the server changes. Canto provides utilities to help make the process of updating the records easy and trouble-free.
The utility will scan selected catalogs for records ’pointing’ to the former Vault location and then update these records to reflect the new location of the Vault assets. Without this utility, the records would still 'point' to the former Vault Server. The utility does not overwrite, move or otherwise affect asset files at all.
To update the asset references of assets kept in Vault after the Vault Server has changed:
1. From within a Cumulus Client, select File > Administration > Server Console, or connect to the Web Server Console via a Web browser.
2. The Server Console application is started. Log on to the computer running the Vault Server as a user who has Vault Administrator permission.
3. Select Vault Server.
The Vault Server Setup window is displayed.
4. Click the Redirect Asset References button.
The Choose Server Connection dialog is displayed.
5. If the catalogs you want to scan are managed by a Cumulus Server running on the same computer as the Vault Server you are connected to, then you can use the current connection and click Next.
However, check if you are logged on to the Vault Server as a user who has the required permissions for the catalogs. If not, you should change the connection as described below. Required permission are: Open Catalog, Modify Record including Modify Asset Reference.
If the catalogs are managed by a Cumulus Server running on a different computer than the Vault Server you are connected to, then you have to change the connection and connect to this computer.
To change the connection:
• Enable the Use Other Connection option.
• In the Server field, enter the server name or the IP address of the computer running the Cumulus Server managing the desired catalogs.
• Enter the name and the password of a user who has the required permissions for the catalogs you want to scan.
• Click Connect and Next.
The Select a Catalog dialog is displayed. It lists the catalogs that are managed by the Cumulus Server chosen in the previous dialog and which the logged on user has access to.
6. Select the catalog(s) managing the Vault assets and click Next.
The Specify Vault Server Names dialog is displayed.
7. In the Old Server Name to Replace field, enter the DNS name or IP address of the computer where your former Vault Server was installed. As default, Cumulus prompts the name of the first Vault Server computer which it finds in the selected catalog’s records.
8. In the New Server Name to Write field, enter the DNS name or IP address of the computer where your current Vault Server is installed.
9. In the New Alternate Server Name to Write field, you can optionally enter the alternate information on the computer where your current Vault Server is installed – the information you did not enter in the New Server Name to Write field above (DNS name or IP address).
10. If you want to have the complete information that is stored in the record field Asset References updated, activate the Automatically Update Asset Reference option.
11. Click Start. The utility will search the selected catalog(s) for records that ’point’ to the former Vault location. Then it will check whether the corresponding assets exist in the new Vault location and finally will update the assets’ references. A list informs you which assets’ references were redirected.
NOTE: If you cancel the function, it will be stopped but the updates of the already processed records are kept.