You implement Cumulus Vault by setting up your Cumulus catalogs to work with Vault. There are two things that you need to do with a catalog to subject its assets to Vault’s control:
• Prepare the catalog by adding the special version control record fields to all records of the catalog. (See “Preparing Catalogs for Vault”.)
• Link the catalog to Vault by having its assets placed there whenever they are cataloged. You can either store all of a catalog’s assets in Vault, or let the users decide which assets are to be stored there. (See “Linking Catalogs to Vault”.)
Another consideration is user access to the assets controlled by Vault. You need to make sure that the desired users can work with these assets. To find out how, see “User Access to Vault” .
If a catalog is configured to work with Vault, you also have the option of handing over already cataloged assets to Vault. For more information, see “Adding Already Cataloged Assets to Vault” .
Configuring catalogs to work with Vault is similar to configuring catalogs in general. You first log on as Cumulus Administrator to the Cumulus Server, then open the desired catalog and specify its properties.
Opening a Catalog
The following is a brief review of opening a catalog:
1. From any Cumulus Client, select File > Connect to Server.
The Connect to Server dialog opens.
2. Type the name of the user who has the appropriate permissions for the catalogs to be set up for Vault in the Name field and the corresponding password in the Password field.
3. Click OK. The Catalog Access window opens.
4. In the Catalog Access window, select the catalog(s) you would like to open and click Open.
Once the catalog is open, you are ready to add the record fields required to work with Cumulus Vault.