Users’ access to assets controlled by Vault is catalog-specific, since they access these assets via Cumulus catalogs.
You have to assign those users who are to work with Vault the corresponding permissions. You assign individual user permissions with the User Manager module of the Server Console.
If you want users to be able to check assets out, check them back in, undo a check out and move assets out of Vault, they have to be assigned the permissions:
• Open Catalog
• Create Records, Modify Records
• Check Out/In, Transfer Asset
If you also want users to be able to delete records, you have to assign them the Delete Item permission for records.
If you also want users to be able to delete assets – and individual asset versions – from Vault, you have to assign them the Delete Item permission for records and the Delete Asset permission.
In Vault exclusive catalogs you can only delete a record along with its asset only. If you want users to be able to delete records from such catalogs you have to assign them the Delete Item permission for records and the Delete Asset permission.
NOTE: Permissions on Records from a Vault Exclusive Catalog! If a user has a catalog housing records that derive from a Vault exclusive catalog (Central Asset Location set to Always and Exclusive) the user’s permissions on these records are the user’s permissions given for the catalog the records derive from. For example: Even if a user has all permissions for catalog A her/his permissions for records that derive from catalog B (which is a Vault exclusive catalog) are the user’s permission for catalog B.