The Catalog Template window controls several important factors that come into play while managing assets. The options are divided into the following sections:
• General – Options for Catalog Templates – Keep Category Names Unique – Prevents the creation of new categories that share names with existing categories. – Use Journaling – Activates journaling for the catalog. (See “Journaling Catalogs”) – Use Template for Catalog Creation – Makes the template appear in the Get Catalog Template dialog when creating a new catalog. So do not activate this option, if you want to use a Catalog Template for preparing other catalogs only.
• Record Fields – Displays the record fields that a new catalog will contain. You can add or delete fields and customize selected fields. This allows you to organize the information that can be stored on an asset in its record. Remember, metadata retrieved from assets while cataloging can only be stored if the corresponding record fields are included in the catalog. For details on how to add and configure record fields, see the corresponding descriptions in the chapter “Catalog Settings”.
• Category Fields – Displays the category fields that a new catalog will contain. You can add or delete fields and customize the fields. For details on how to add and configure category fields, see the corresponding descriptions in the chapter “Catalog Settings”.
TIP: Using Catalog Templates to Update Older Catalogs
You can use Catalog Templates to provide specific catalog fields for other catalogs. When adding fields to a catalog, click on Modules and you are also offered the fields of Catalog Templates.