Quickstart Guide : Files to Assets: Cataloging Your Digital Files
Files to Assets: Cataloging Your Digital Files
Chances are that you never need to do this. Maybe someone else in your organization is responsible for cataloging things, and you don’t even have the appropriate Cumulus permissions.
On the other hand, maybe you are the one who’s in charge of the catalog? Your Cumulus Administrator may assign you appropriate permissions anytime. Then you’ll be glad to know how simple it is to add files to a Cumulus catalog.
As you might expect, Cumulus offers a whole bunch of ways for adding assets to catalogs. Besides the drag & drop method as described here, you could also use the File > Add Assets to Catalog menu item from within Cumulus. And there is the Add to Cumulus Shortcut menu item available from in the Windows Explorer or the Mac OS Finder. The result would be the same.
To add new items to a Cumulus catalog via drag & drop:
1. Use the Mac OS Finder or the Windows Explorer, respectively, to navigate to the files you want to catalog. Select the respective files or the containing folders and drag them into the Record pane of your catalog.
2. Possibly, the Add Assets to Catalog window box appears. If so, choose an Asset Handling Set from the Use Asset Handling Set list, e.g. Images (Fast), and click OK. (If in doubt, ask your Cumulus Administrator.)
Cumulus starts to create records for the selected files or the files contained in the selected folders and their subfolders. This may take some time.
While Cumulus catalogs your assets, the Metadata Editor window is shown displaying some information, a progress indicator, and a Cancel Progress button.
Once the cataloging process is finished, the respective records are displayed in your current collection. If you can not see them immediately, try to sort your collection anew.
TIP: Dragging onto a category
Instead of dragging files or folders onto the Record pane, you can also drag them onto a category in the Category pane. Then the assets will not only be cataloged, but simultaneously assigned to that category.