Most of the Scheduler actions that Cumulus provides are the basis for powerful workflow possibilities.
NOTE: Note that some of the provided actions belong to optional features which may not be available with your Cumulus configuration.
Autocatalog Assets
You can configure the Cumulus Scheduler to autocatalog assets from any location on your network, at any interval you need. There’s no need to leave a Cumulus Client application running, because the Cumulus Scheduler will handle it all. More so than drop-folder cataloging, this capability can serve as a basis for interfacing Cumulus with other systems that produce documents, such as invoicing systems or software that produces on-demand PDFs (or other formats). Within minutes of those files being produced, they can be safely cataloged into Cumulus and available to you from anywhere.
This Cumulus Scheduler action also provides an email cataloging technology. Cumulus can check a standard POP3 email account and retrieve and catalog any email it finds. Email text is extracted into an asset record, and all attachments are cataloged and linked to the email record.
Select the option to catalog emails from a POP3 or POP3s account, enter the data of your POP3 or PO3s Server, and you can have emails cataloged automatically.
For a POP3s account, the following syntax is required: pop3s:pop_server_name:Port (e.g., pop3s:pop.gmail.com:995 for Gmail using port 995 and SSL).
NOTE: Autocataloging emails from a POP3 account only works if the respective catalog is set up to use a Central Asset Location (Edit > Preferences > Catalog Settings > General > Use Central Asset Location).
Copy, Move or Delete Assets
This action moves assets to archive locations, or deletes temporary or obsolete assets – all automatically, all based on metadata values. It even enables you to use Cumulus as the distribution system that moves files created by other systems to the locations you need.
You can define metadata values in your catalogs that direct the Cumulus Scheduler to copy, move or even delete assets.
Video Cloud
This action reads the content of certain Video Cloud related record fields and initiates respective actions (upload to / remove from Video Cloud, publish/un-publish). For the Video Cloud feature to work, it is required that a Scheduler task with this Scheduler Action is set up properly.
NOTE: When a Cumulus Video Cloud license or Cumulus Video connector License is added to your Cumulus system, the Cumulus Scheduler must be restarted in order to make the Video Cloud Scheduler action available.
Export Records
This action exports records found by a query to an xml file.
You can select which metadata fields shall be exported from the found records, as well a s a Metadata Template to be applied before the export. You can also choose whether the resulting file is to be compressed or whether an XSL transformation is to be applied.
NOTE: Export destination must be a file, not a folder/directory!
Generate Usage and Statistic Report
Cumulus usage and statistic reports can be scheduled to occur at intervals you define, ensuring their contents are up to date and accurate.
For a usage and statistic report, you must specify
• the catalogs to report on,
• when you want to run the reports,
• the type of record to be generated (to be chosen from the reports that were defined with the Report Manager),
• the output format (text, picture or PDF, depending on the selected type of record),
• the destination for the output: whether reports shall be saved a to a local folder, and/or sent via e-mail. To specify multiple recipients, separate their e-mail addresses with commas.
NOTE: Autocataloging Reports: You can use the Scheduler’s autocataloging to automatically catalog each new report back into Cumulus.
Start Workflow
This action is used to start a workflow (see Workflows) on all assets that are found by a query.
Note that such a query must be created manually. It is not possible to use a previously saved query! The most convenient way to create a query is to compose it in the Cumulus Desktop Client’s Find window in Advanced Mode, then copy it into the Query to match field of the Configure Module window.
