You can set up your catalogs to give you an at-a-glance view of whether or not assets are currently checked out and by whom, as well as who has previously edited the various versions. You do this by adding the fields that contain this information to one of the views.
The following sections describe which fields provide what information. For information on adding fields to a view, see “Adding a Field to a Record View” .
Viewing Asset Availability
You can immediately see whether or not an asset is checked out – as well as by whom and when – by using a Review Set that includes the fields that contain this information. These fields are:
• Check out Date – contains the date and time the asset was last checked out. If the asset is not currently checked out, this field is empty.
• Check out User – contains the name of the user who checked the asset out. If the asset is not currently checked out, this field is empty.
Viewing Revision History
One way to view an asset’s revision history is from the Version History window, as described under “Viewing an Asset’s Version History”. You can also customize the view of a Record View Set to give you this information directly. If you add the field Version History to either one of these views, you will be able to see right away how many versions exist as well as who edited each one.