Optional feature! May not be available with your Cumulus configuration.
IMPORTANT! If you have the Department feature activated in addition to your already running Cumulus system, you must restart the Cumulus Server in order to make this feature available to the users.
With Cumulus departments, users and roles may be grouped together, e.g. according the organizational structure of a company. Then specific administrators (sub-administrators) may be defined who are in charge of the users/roles of a department, or several departments, but can not interfere with users/roles of departments they are not in charge of.
Sub-administrators can grant or revoke permissions to the role(s) assigned to the department(s) they are in charge of, but only if they have the respective permissions themselves. For example, there might be a role called ”picture editor” with the permission of editing metadata and which belongs to the department “Research”. The administrator in charge can revoke the editing metadata permissions from the picture editor role only if the administrator role (or any other role he or she acts in) itself has the editing metadata permission.
Defining departments does in no way interfere with user permissions and catalog access, which is controlled as always by the role(s) assigned to a user, nor does it influence the assignment of users to roles or vice versa.
The department feature is available in role-based mode only.
To create departments:
1. Log in to the Server Console as administrator.
2. In the left pane of the Server Console, click on User Manager, then select Actions > Edit Departments. A dialog appears allowing to create new departments and to edit or remove existing ones.
3. Click Create to add a new department, then enter a name for the new department and click OK
You may create as many departments and sub-departments as you need.