Opens a window to edit metadata of selected records or categories.
The Bulk Edit window shows the same fields as the Information Window defined for the current Record View Set or Category View Set – but only if they are user editable.
For each field you can decide how its value is dealt with (default: Keep Current Value). Click the icon on the left to have the available options displayed and to choose from them. Note that these options vary slightly according to the type of field selected.
You must select an editing option first and then enter or modify the respective value. (With certain fields, e.g. Rating, you can also start entering or modifying a value. The default option is then automatically switched to Replace Current Value.)
With the Categories field, select the desired editing option and then to use drag & drop or the Add and Remove buttons to configure a set of categories that will be assigned to or removed from the selected records.
Whether a field is set to be mandatory is ignored by the Bulk Edit – even mandatory fields can be left empty when Bulk edit is employed. Also field validators only take effect with fields that actually contain values; empty fields are not validated.
NOTE: Be carefully with the Replace Current Value and the Clear Current Value options! These options delete all existing values and cannot be undone.
Further Options
Clicking the template icon in the lower left corner of the Bulk Edit window opens a menu with further options:
• Save as Template – Creates a new Metadata Template with the current values from the bulk edit window. Only available if values have been entered or modified.
• Load Template – Opens a list of Metadata Templates available for the currently edited type of metadata (record or category metadata). Select a Metadata Template to prefill the bulk edit fields with values from that template. You may then edit theses values as necessary.
• Use Metadata from – Opens list of previously copied records or categories. Select an item to prefill the bulk edits fields with values from that item. You may then edit theses values as necessary
If you are the Cumulus Administrator and the catalog you are working with has subscriptions enabled (see “Enabling Subscriptions” ), there is an additional checkbox: Notify subscribers, which is activated by default. Deactivate this option if you don’t want subscribed users to get notified about your administrative edits.
NOTE: Regardless of the actual content of an employed Metadata Template, only values for fields that are included in the Bulk Edit window are taken into account.