Many organizations maintain several catalogs: one catalog for production assets and a second catalog to manage archives. With Cumulus you can also take your assets off-line, update the file references, and still be able to search and retrieve them.
In general, archiving assets involves the following steps:
1. Copy and/or move the assets you wish to archive to the other media.
2. Merge the records you wish to archive into an archival catalog by first copying the categories and then the records. For more information, see “Merging Catalogs” .
3. Update all asset references in the archive catalog.
4. If desired, delete the records you archived from your production catalog.
IMPORTANT! Updating Asset References Cumulus tracks the location of media assets through asset references. Whenever you move an asset, you must update the asset reference to reflect the new location.