Cumulus Web Links need Cumulus Sites to work. If your version of Cumulus does not include Cumulus Sites, there is no use in configuring Cumulus Web Links. Since Cumulus 10, you can make use of the Media Delivery Cloud (MDC) and Media Delivery on Premise (MDO) options to provide links to assets in Cumulus
If your Cumulus installation includes Cumulus Sites, records – and potentially thumbnails, previews and assets – can be accessed via Web Links (URLs). For this purpose, Cumulus provides different kinds of URLs that can be sent via email, or embedded in web pages, and that can be opened in any web browser, of course.
PRECONDITIONS: The Web Link feature only works if at least one Base URL has been defined by your Cumulus Administrator in the Cumulus Server Settings, if the respective catalog is marked to be published on the internet, and if the catalog contains specific fields for thumbnail, preview, and asset URLs.
Cumulus provides the following kinds of URLs
• Record URL for Display in Web Clients – opens Cumulus Sites displaying the selected record only
• Thumbnail URL – links to the thumbnail of the respective asset
• Preview URL – links to a preview of the respective asset
• Asset URL – links to the respective asset
While record URLs are always available, thumbnail, preview and asset URLs can be enabled / disabled (switched on and off) independently for every record.
To switch web URLs on and off:
1. Mark the record(s) for which you want to configure web links.
2. Select Asset > Configure Web URL.
3. The Configure Web URL window is displayed.
4. For each record, activate the check boxes for the URLs you want to enable, or deactivate the check boxes for the URLs you want to disable, respectively.
5. Confirm your settings with Apply. The URLs are enabled (or disabled, respectively); the window remains open for further actions.
OR
Confirm your settings with OK. The URLs are enabled (or disabled, respectively); the window is closed.
To copy or open an URL:
1. Mark the record(s) for which you want to copy or open an URL.
Select Asset > Configure Web URL.
2. The Configure Web URL window is displayed.
3. If your Cumulus Administrator has defined more than one Base URL, check the Base URL list to make sure that the appropriate Base URL is selected.
4. From the URL Kind list, select the URL kind you want to copy or open.
5. Click Copy URLs to copy the corresponding URL(s) to the clipboard.
6. Click Open URL to open the corresponding URL for a selected record in your Web browser (Open URL is disabled, if more than one record is selected in the Configure Web URL window!).
TIP: Using Metadata Template
If Web URLs must be configured for lots of records, e.g. for whole catalogs, it is more convenient to use a Metadata Template.