Metadata Templates

In order to fill asset records or categories with predefined metadata values, Cumulus provides Metadata Templates. You can think of Metadata Templates as a “rubber stamp” that’s applied to a selection of records or categories. Metadata Templates can be used to update existing asset records or “prefill” new asset records during cataloging.

For example, say you’re about to catalog a group of photographs taken by the same photographer on the same date, using the same camera. Each photograph has unique attributes, which you’ll enter into its asset record later, but you can save yourself some time by using a Metadata Template to “stuff” the asset records at cataloging time with the information common to all. In this case you'd be using the photographer's name. But you could also “pre-choose” category assignments, set a status field to “new,” or any other combination of field edits.

You can define as many Metadata Templates as you need. At cataloging time, you can choose an existing template, or manually enter data to be “prefilled” into the new asset records.

Access to Metadata Templates is controlled via user permissions. They can be shared so that they are accessible to all users with the permissions to use them.