Access to Asset Handling Sets is based on user permissions, so administrators can define, in advance, exactly how assets should be cataloged for each user or group. If a user is permitted access to only one Asset Handling Set, that set will be used automatically during all cataloging performed by that user. If more than one set is available to the user, a dialog appears that prompts the users to select an Asset Handling Set for the cataloging operation.

Cumulus can also “watch” certain folders and automatically catalog assets dropped into them. Asset Handling Sets and Metadata Templates can be determined in advanced for these operations, making the process entirely automatic.

If your workflow were to use a system like this, and you needed an easy way to see which assets were newly cataloged, you could have a Metadata Template automatically load a field called “New” with the value “yes.” Users could then easily find new asset records based on that value, make any metadata edits needed, and then change the “New” field value to “no,” indicating the asset record was ready for use.