The Information window provides access to the information (metadata) stored on a category or on an asset. The Asset Info window provides access to the information on the asset stored in the record. The Category Info window provides access to the information on a category. Which fields are displayed in which order depends on the selected View Set. The field contents are editable depending on the field type and the properties set for it. However, to edit the metadata stored you need the appropriate permissions to modify records.
• Information Window Toolbar (1-8)
1 Save the edits you made in this window.
2 Click to add information from a Metadata Template. (For details on how to set up Metadata Templates, see “Metadata Templates” .)
IMPORTANT! The template will only fill in the fields that are included in the Information window. And only those that you are allowed to edit. Note that these changes will not be saved until you do so.
TIP: If you have the appropriate permissions, you can easily access the preferences of Metadata Templates by selecting the Customize entry in the list for selecting Metadata Template. This entry opens the preferences for the current Metadata Template.
3 Loads the first record/category from the collection window’s current selection.
4 Loads the previous record/category from the collection window’s current selection.
5 Loads the next record/category from the collection window’s current selection.
6 Loads the last record/category from the collection window’s current selection.
7 Displays the selected Record View Set.
8 Click to select a Record View Set.
• Field Display (9-12)
This sample Information window shows:
9 Name of the field (as defined in the Catalog Settings).
10 Content of the field for the selected record/category (editable or not depending on the field type and whether Allow User to Edit is checked in the record field properties). If the field background is dark gray it cannot be edited.
11 Displays the categories the asset is assigned to. (For more on categories and category trees, see “Categories” .)
12 Separator for grouping fields. Click to expand or collaps the display of the fields.
• Field Types (A-H)
The letters mark a few examples of the various field types.
A Date: Can be user-editable; click in field and type new value (or in Windows use arrow up/down keys).
B Integer: User-editable; numbers only (without decimal places), up to 32 bits.
C Boolean: Check box to be selected or deselected. Can be user-editable.
NOTE: Besides being activated or deactivated, boolean fields can have a third state: No Value. This state can be set via an options menu.
D Picture: Not user-editable; maintained by Cumulus or an Asset Storage Module.
E String: User-editable; characters and numbers.
F String List: Can only be filled with predefined values. (For details on inserting a value to a String List, see “Editing a String List Field” .) The values are either displayed as a list or as radio buttons (defined in the View Set.) Click the arrow button to select a value from a list.
G String List – Multi-Select: The values are displayed with check boxes. You can select multiple values by activating them in the check boxes.
H Asset Reference: Not user-editable; maintained by Cumulus or Asset Storage Module.
I Vocabulary: Can only be filled with predefined values (controlled vocabulary items). Click Add/Remove to add/remove vocabulary items.
Adding Terms to a Vocabulary Field
Enter a letter or phrase and click Find. The Add Vocabulary Terms window opens, displaying matching terms.
Select the desired term and click OK. (Note: Which Details are displayed for a term depends on the available metadata, and on the view configuration of the Vocabulary field.)
NOTE: Multiple Records in Asset Information window If you have selected multiple records before opening the Asset Information window and the option Display values identical for all selected records (User Settings> Display > Asset Info Window)is activated, you can change the field values for multiple records at once. If the asset information of multiple records is shown in one window, only those field contents are displayed which have the same value. So the Asset reference and Thumbnailfields will always be empty. Check boxes (Boolean fields) with different values display the string Multiple values. The field Categoriesonly displays those categories the selected records have in common. All other field types are displayed with no value if there are different values for fields. Fields with different values do not show a value but can be edited - as well as gray (neutral) check boxes. If you add an additional category, this category is added to the set of categories for each record.
